FAQs

IndraStra Open Journal Systems supports open access journals by providing a paid hosting service using the OJS (Open Journal System) platform. This site uses Open Journal Systems 3.3.0.10 by the Public Knowledge Project under the GNU General Public License.

If you are a researcher or represent an organization looking to start an open-access scholarly journal, we can help. To inquire about setting up a journal, please contact: IndraStra Open Journal Systems (ojs@indrastra.com)

If you are a university or an institute or an organization and looking for "Quick Institutional Deployment" of Open Journal Systems, please contact: IndraStra Open Journal Systems (ojs@indrastra.com)

NOTE: Individual researchers need to submit an institution affiliation certificate to start a journal with us.

For any other questions about the OJS and its features, please contact: IndraStra Global Engineering Team (iget@indrastra.com)

Editorial and Publishing Process

How do I create a journal?

* Contact us at ojs@indrastra.com for Journal Editor Login ID and Password.

How do I create a new issue?

* Login.

* On the editor homepage click CREATE NEW ISSUE (note the default is Future issue). This is helpful as articles can be assigned to future issues as they are ready. It’s helpful to have at least one future issue created. You can change any of the information found on this page.

* To edit this information later select: Editor home→Future issue→Select issue→Issue data.

How do I do a quick submit for an issue?

* Login as journal manager

* Under MANAGEMENT PAGES select System plugins→Import/export plugins→Quick submit →Import/export data.

* Select the appropriate issue.

* Select the appropriate journal section.

* Select the file and hit UPLOAD.

* Fill in the remaining fields. Hit SAVE AND CONTINUE.

* Return to the homepage and change to the editor role. The article should be in the queue to review and make any last-minute changes. Under Submissions, click on In Editing.

* Click on the title of the article you uploaded. You will now be taken to the Editing page.

* To view the file you uploaded, scroll down to Layout.

* Under Galley Format, click view Proof.

* Schedule for publication (see the previous FAQ).

How do I schedule an article for an issue?

* Check metadata of article and galley to confirm everything is correct.

- Under Copyediting see Review Metadata.

- Under Layout, View proof

- If the article has not gone through layout, this step must be completed and proof available before the article can be published.

* Schedule the article for an issue.

- Under Scheduling, select the issue from the drop-down.

- Note: If no future issue is present, the Editor must create one. This is the task of the principal Editor. Section Editor cannot create issues.

* Once the issue is selected hit RECORD.

- You do not need to change the information under Published unless the article had been published previously (e.g. a back issue that has been digitized)

How do I publish an issue?

* Login as editor

* Under ISSUES→Future issues

* Select an appropriate issue.

- Use the arrows to arrange the article order. The editor can also elect to Remove an article from the issue. This will send it back to the section editor and it can be scheduled for another issue.

* Review the Issue data to make sure it’s correct.

* Use Preview the issue to ensure the issue is correct.

* Once the editor is happy with all the information and the preview, click PUBLISH ISSUE.

* The editor can now notify readers the issue has been published (Return to User home→ Editor →Notify users).

* Select the appropriate recipients and hit SEND.

Can I make changes after an issue is published?

From the editor homepage, click Back issues.

A couple of options:

* Unpublish the issue

* Remove an article

* Edit the article (e.g. upload a revised version)

- Click on the article title

- Go to Editing.

- Under Layout→ Galley Format, select Edit (note: do NOT delete the original file – this will remove any statistics that have been gathered on the item)

- Upload the revised copy and hit SAVE. The article has now been updated with the newer version.

How can I publish articles as they are ready (rather than releasing an issue all at once)?

Once you've created and published an issue (see the previous FAQ), you can assign articles to that issue as they are ready. If you don't want articles to be made public yet, you can assign them to a future issue or to an issue that has yet to be formally published.